1931 Assistant Program Officer, Fellowship Programs

Washington, District of Columbia, United States | RFDF | Full-time


Assistant Program Officer, Fellowship Programs (Job #1931)

National Endowment for Democracy (NED)

Washington, D.C.


The National Endowment for Democracy (NED), a federally funded, private, nonprofit grantmaking organization that works to support freedom around the world, seeks an Assistant Program Officer, Fellowship Programs to join the International Forum for Democratic Studies. This position is based in Washington, D.C.


Position Summary:

The Assistant Program Officer is responsible for the day-to-day administration of Reagan-Fascell and Visiting Fellow programs at the International Forum for Democratic Studies. This position reports to the Director, Fellowship Programs.


  • Contributes to the cultural, intellectual, and collegial life of the international exchange program;
  • Prepares official correspondence and documentation, including preparation of all fellowship documents;
  • Conducts orientations, including incoming and exit procedures; organizes welcome/farewell receptions;
  • Provides support for emergency and out-of-cycle fellows, alumni, grantees and other individuals facing political pressures or persecution abroad on account of their democracy and human rights work:  
    • Out of cycle fellowship inquiries and intake procedures
    • Orientation, cultural adjustment, and other administrative issues
    • Professional development and next steps in the post-fellowship period
  • Contributes to the development of projects in support of NED’s strategic initiatives;
  • Serves as Alternate Responsible Officer for the Forum’s J-1 Exchange Visitor Program;
  • Coordinates administrative and financial procedures:
    • Travel arrangements and reimbursements
    • Stipend and taxes
    • Health Insurance
    • Housing
    • Visa support
    • Office set-up and office & IT support services
  • Provides editorial input on program’s annual Newsletter and other publications;
  • Liaises with the World Movement for Democracy in support of Hurford Youth Fellows;
  • Assists with monitoring and evaluation;
  • Assists with alumni relations.



  • Knowledge/Experience:
    • Bachelor’s degree in relevant field, (Master’s degree preferred);
    • 2+ years of program administration experience;
  • Proficiency in Microsoft Office.


  • Other Qualifications:
    • Experience with international exchange programs and international visitors;
    • Experience with non-native English speakers;
    • Experience in financial management and budgeting is a plus;
    • Authorized to work in the United States.


  • Competencies:
    • Excellent written and oral communication skills in English;
    • High degree of organization and initiative;
    • Experience in financial management and reporting;
    • Excellent interpersonal skills.

To Apply:

Applications must include a cover letter, resume, salary history with requirements, and contact information for three professional references.  The NED is an Equal Opportunity Employer.  For more information, please visit our website at www.ned.org. Please, no phone calls; direct inquiries to careers@ned.org  with 1931 – APO, RFDF – YOUR NAME in the subject line.