2094 Human Resources Assistant

Washington, District of Columbia, United States | HR-OS | Full-time

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Human Resources Assistant (Job #2094)

National Endowment for Democracy (NED)

Washington, D.C.

 

The National Endowment for Democracy (NED), a federally funded, private, nonprofit grantmaking organization that works to support freedom around the world, seeks a Human Resources Assistant to support the Human Resources department. The position is based in Washington, D.C.

 

Position Summary:

The Human Resources (HR) Assistant is a key member of the Human Resources team, is responsible for completing the administrative duties for the department.  The HR Assistant will work closely with all members of the HR / Office Services Team and support administrative functions under the responsibility of the Team’s Senior Director.  This position requires superior customer service, high degree of accuracy, confidentiality great attention to detail, flexibility, resourcefulness, initiative, and ability to work in a team-oriented environment.

 

Responsibilities:

 

  • Provides administrative support and project assistance to the HR team and supports the full lifecycle recruitment process;
  • Schedules internal and external meetings, reserves rooms, books catering, drafts meeting materials, collects RSVPs and other correspondence as needed;
  • Coordinates and schedule interviews; ensuring a positive experience for the candidates and interviewing teams;
  • Processes administrative forms for the HR team, to include personnel actions forms, terminations and new hire paperwork;
  • Assists in setting up new employee files, conducting references, and verifying recruitment and HR employment documents, for completeness, accuracy, and consistency of data;
  • Assists in the creation of position descriptions; formats and posts job requisitions in the applicant tracking system and with external sources;
  • Manages candidate records via an applicant tracking system;
  • Assists with scheduling and tracking organization-wide training;
  • Keeps reports, personnel files and all departmental files and records up-to-date and secure, with strict confidentiality;
  • Assists with the coordination of the internship program during each semester and the set-up of new employee orientations;
  • Assists in the preparation of quarterly Budget & Audit/Board meetings;
  • Drafts surveys for various HR led events;
  • Manages the HR and Careers inboxes and maintains recruiting calendar;
  • Fills in to relieve the receptionist at the front desk and provides additional support to Office Services, as needed;
  • Assists with Intranet maintenance to ensure the HR pages are up-to-date and accurate;
  • Assists with other job related administrative duties and special projects, as assigned.

 

Qualifications:

  • Knowledge/Experience:
    • Bachelor’s degree in a relevant field or equivalent experience;
    • Experience in human resources, talent acquisition, recruitment support, staffing, administration, and/or customer service is desired;
    • Experience with high-volume scheduling and strong calendar management skills is a plus;
    • High level of proficiency in Word, Excel, and PowerPoint is required.
    • Experience with HRIS, Applicant Tracking Systems, Learning Management Systems, Expense, and/or Performance Management Systems is a plus;

 

  • Other Qualifications:
    • Understanding of practices and methodology related to the operations of a human resources department;
    • Familiarity with hiring practices and stages (screening, interview, assessment, onboarding);
    • Authorized to work in the United States.

 

  • Competencies:
    • Ability to engage with all levels within the organization and establish/ maintain effective work relationships;
    • Ability to exhibit a high level of confidentiality within and outside the NED and to and exercise discretion and good judgment;
    • Excellent interpersonal, verbal, and written communication skills;
    • Exceptional attention to detail, problem solving and organizational skills;
    • Ability to maintain a sense of perspective and humor while working under pressure;
    • Self-motivated with proven ability to establish and manage multiple, competing priorities;
    • A high degree of professionalism and integrity are crucial for this role.

 

To Apply:

 

Applications must include a cover letter, resume, desired salary, and contact information for three professional references.  Please, no phone calls. The NED is an Equal Opportunity Employer.  For more information, please visit our website at www.ned.org or careers@ned.org.