2067 Special Assistant, Programs

Washington, District of Columbia, United States | PROG | Full-time


Special Assistant, Programs (Job #2067)

National Endowment for Democracy (NED)

Washington, D.C.


The National Endowment for Democracy (NED), a federally funded, private, nonprofit grantmaking organization that works to support freedom around the world, seeks a Special Assistant, Programs. The position is based in Washington, D.C. 


Position Summary:

The Special Assistant works under the supervision of the Vice President for Programs/Senior Manager, Programs to support the VP office and to manage and coordinate initiatives across the department.  Responsibilities include coordinating among regional teams and ensuring consistent application of standards and policies, supporting knowledge-sharing among staff and across teams and departments, and implementing systems to support program staff needs within a dynamic and growing grant-making program. 



Responsible for assisting the Vice President for Programs/Senior Manager, Programs in managing the operations and administration of seven programs teams. This includes:

  • Coordination across NED departments to facilitate projects and initiatives that require the cooperation of diverse sets of stakeholders. The Special Assistant works closely with all levels of staff to ensure that day-to-day operations and special projects are supported and completed efficiently;
  • Production of interdepartmental communication;
  • Management of forums to foster cross-regional staff discussion and consultation;
  • Application of standards and management of processes related to NED’s transparency policy and review of information for external audiences;
  • Facilitation of the adoption of best practices and standards within the Programs department;
  • Serving as a liaison for Programs with other NED departments on public affairs, board communications, planning, budgeting, proposal review processes, grant data and data systems, and other processes and systems;
  • Provision of administrative, analytical, and editing support for the Vice President and the Senior Manager, Programs;
  • Maintenance of calendars and contracts; and
  • Other responsibilities and projects as assigned.




  • Knowledge/Experience:
    • Bachelor's degree or equivalent knowledge in international affairs, politics, or a related discipline required; Master’s level education or equivalent experience preferred.
    • Proficiency with MS Office and grants database software.
    • 2 + years of democracy-related experience.
    • Experience in grant-making, with demonstrated ability to manage multiple projects with a high level of detail.
    • Demonstrated interest in global trends in democratic development and civil society issues. 


  • Other Qualifications:
    • Applicants must be authorized to work in the United States.
    • Demonstrated interest in global trends in democratic development and civil society issues. 


  • Competencies:
    • Strong written and oral communication skills.
    • Attention to detail and the ability to multi-task.
    • Excellent computer skills, including Microsoft Office suite, databases and other applications.
    • Excellent interpersonal skills, with demonstrated ability to interact effectively with all levels of staff.
    • Ability to work in a fast-paced, international office environment.


To Apply: 

Applications must include a cover letter, resume, desired salary, and contact information for three professional references. Please, no phone calls. For more information, please visit our website at www.ned.org or careers@ned.org

The NED is an Equal Opportunity Employer.