2183 Executive Assistant, Office of the President

Washington, District of Columbia, United States | OOTP | Full-time

Apply

The National Endowment for Democracy (NED), a federally funded, private, nonprofit grantmaking organization that works to support freedom around the world, seeks a talented, self-starting organizer and communicator to provide executive level support to the new President and CEO. The position is based in Washington, D.C.

 

Position Summary:

The Executive Assistant to the President and CEO will expand NED leadership’s capacity and effectiveness at advancing the NED mission of supporting freedom around the world at a time of growth and change for the organization and urgency for its mission globally.

 

The President and CEO serves as the top internal executive and as the leading external principal engaging key communities and stakeholders. As such, the Executive Assistant must be a sophisticated professional with exceptional organizational and interpersonal skills, a keen ability to communicate effectively, and capable of balancing and executing on multiple priorities at once. The Executive Assistant will manage the President’s schedule, contacts, and correspondence, and represent the Office of the President to high-level external and internal stakeholders on scheduling, meeting preparation, and other key matters. The Executive Assistant will also play an essential role supporting the President’s priorities, helping to ensure follow up, and supporting the Office of the President’s broader operations, including establishing processes to ensure efficiencies.

 

The successful candidate will thrive in a fast-paced, results-oriented, mission-driven international environment. The candidate must be collegial, mature, reliable, organized, discreet, and effective.

 

Responsibilities:

  • Manage the President’s schedule, coordinating externally with key stakeholders and internally across the organization so that meetings reflect leadership priorities, are well-prepared, include the right participants and documents, and are timely. Track short- and long-term calendar priorities and requests. Task out and help prepare required briefing materials.
  • Support the President’s participation in NED and core institute board meetings and provide other board-related support including arranging meeting logistics and communication with NED board members to ensure an efficient conduct of business.
  • Plan and organize the President’s domestic and international travel, including ensuring the President is prepared with briefing material as needed.
  • Provide operational, logistical, administrative, and substantive support for the President’s participation in events and activities, working closely with the relevant team members within the organization and other external stakeholders as needed.
  • Manage multiple processes and projects, supporting the President’s workflow, tracking commitments and deliverables, managing deadlines, and ensuring accountability.
  • Serve as the President’s liaison for internal and external offices on all matters regarding scheduling and other matters as needed. Act independently as needed, exercising judgment to anticipate needs and to solve problems.
  • Draft, edit, and proofread internal and external correspondence and other written communication.
  • Maintain contacts database and ensure routine and timely outreach to agreed stakeholders.
  • Improve workflow and office efficiency by developing new and eliminating inefficient procedures and systems for the President’s office and interaction with the institution.
  • Assist the President with special projects and initiatives, including helping to launch new efforts, ensure follow through and implementation of priority initiatives.
  • Support the President in efforts to remain connected to and to communicate with staff, including assisting in routine communications and ensuring the President is cultivating NED culture and talent; help produce organization-wide town halls and organize regular interaction with new and existing staff.
  • Support the President in external engagements, helping to manage key relationships, prepare the President for speeches, events, media interviews, and travel.
  • Partner with Public Affairs to help develop the President’s public profile including with media and social media in a manner that projects the mission and ethos of the NED.
  • Consolidate, edit, and conduct background research as needed for speeches, articles, and public appearances.
  • Submit credit card and expense reports accurately and on time.
  • Project a professional image of the President and the Endowment while screening outreach to the President.

 

Qualifications:

  • Knowledge/Experience:
    • Bachelor’s degree in a relevant field.
    • Demonstrated mission-orientation and support for NED mission.
    • 4+ years of relevant work experience supporting a senior-level principal (e.g., CEO) and managing office processes.
    • Digitally savvy and comfortable with technology; competence on a PC with word processing software and basic database skills.
    • Mastery of critical executive office operations, calendar and e-mail management, scheduling, and support to organizational decision-making.
    • Demonstrated ability in program management with exceptional attention to detail and ability to work in a fast-paced environment and on multiple projects simultaneously.

 

  • Other Qualifications:
    • Familiarity with related independent organizations, civil society and other international actors, the US Congress, and government agencies.
    • Multi-cultural experience or background; non-English fluency a plus.
    • Willingness and ability to work on late evenings or weekends, as necessary, and some travel, domestic and international.
    • Authorized to work in the United States.

 

  • Competencies:
    • Ability to edit and to write quickly and clearly.
    • Strong time management and organizational skills.
    • Ability to work independently; ability to effectively delegate, coordinate, and motivate across seniority levels.
    • Professional presence, including effectively interfacing with political leaders and frontline activists.
    • Positive, flexible, get-it-done attitude.

 

To Apply:

 

Applications must include a cover letter, resume, salary expectations, and contact information for three professional references. Please, no phone calls. For more information, please visit our website at www.ned.org or careers@ned.org.

 

The NED is an Equal Opportunity Employer.