2145 Grants Assistant

Washington, District of Columbia, United States | GRANTS | Full-time


The National Endowment for Democracy (NED), a congressionally funded, private, nonprofit grant-making organization that works to support freedom around the world, seeks a Grants Assistant based in Washington, D.C.

The mission of the Grants Administration department is to provide effective and efficient grants management, guiding grantees through the grant lifecycle to support their successful implementation of projects, in support of NED’s mission.  The department strives to promote consistent implementation of policy and procedure, flexibility, responsiveness, innovation, and collaboration in the administration of NED’s grantmaking program.

Position Summary:

The Grants Assistant assists/grants staff with reviewing, processing, and tracking grant agreements, amendments, payments, and other financial documentation, and preparing routine correspondence and reportsThe Grants Assistant provides an essential role in ensuring smooth grant operations, timely processing, quality control, and accurate recordkeeping.  This is an administrative position.  This position will mainly support the Latin America and Caribbean grants officer team.


  • Process and send final grant agreements, amendments, and routine correspondence. Tasks include database log-in, copying, distribution, tracking and filing. Keep grants staff members abreast of progress of agreements/amendments/correspondence.
  • Provide initial review of financial reports for accuracy, timeliness, compliance with format requirements and consistency with prior reports.
  • Provide initial review of grantee payment requests and route to appropriate grants staff.
  • Update the grants database as required and produce assigned reports in an accurate, complete and timely manner.
  • Assist with meeting set-up.
  • Perform other duties as assigned.


  • Knowledge/Experience:
    • Bachelor's degree or equivalent work experience;
    • Proficiency in Microsoft Word, Excel and Outlook;
    • Knowledge of grants management software / databases helpful.
  • Other Qualifications:
    • Interest in international affairs and the support and strengthening of democratic institutions worldwide;
    • Foreign language skills preferred. Proficiency in Spanish desired; Portuguese, French, and/or other foreign languages useful but not required.
    • Authorized to work in the United States.
  • Competencies:
    • Attention to detail and ability to multi-task;
    • Strong oral, written communication, and analytical skills;
    • Strong team player, preferably in a multicultural environment;
    • Ability to maintain focus on tasks with minimal supervision;
    • Ability to maintain professionalism under pressure.


This position is part of the NED Bargaining Unit.


To Apply:

Applications must include a cover letter, resume, desired salary, and contact information for three professional references, one of which should be a supervisor. Please, no phone calls. For more information, please visit our website at www.ned.org or careers@ned.org.

The NED is an Equal Opportunity Employer.